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What Is a Virtual Office Form 1583 for USPS? If you want a virtual mailbox, you must complete USPS Form 1583. At first glance, it may seem complicated. However, there’s no need to worry! This guide breaks it down in a clear, straightforward way so you know exactly what to do.
To begin with, USPS Form 1583 is a permission form. It tells the U.S. Postal Service that you authorize another company to receive and handle your mail.
Because of this, mail service companies must have this form on file before they can legally accept your mail. This rule helps keep your mail safe and secure.
A CMRA is a “Commercial Mail Receiving Agency.” That’s a fancy name for any business that accepts mail for customers.
This includes:
If a business handles your mail, it’s considered a CMRA.
To get a virtual address or mailbox, you must give written permission. Form 1583 does precisely that.
Some mailbox providers ask you not to notarize the form. Others, like Virtual Offices of NYC, keep things simpler by offering the option of signing the form in person with a Virtual Offices representative as a witness. That means no notary is needed. Instead, you provide:
In general, anyone who wants a mail service to handle their mail must complete Form 1583. This includes:
Once the form is signed, the mail service can accept your mail.
You’ll need two types of documents:
Photo ID (Choose One):
Proof of Address (Choose One):
You have a few options:
Although the form may look long, it’s actually more straightforward than it appears. Here’s a simple breakdown of each section:
First, write the start date for your mailbox. Leave the end date blank unless you plan to close your account on a specific date.
Add the street address of your mailbox service and your mailbox number. Virtual Offices of NYC fills out this section for you.
Check whether the mailbox is for personal use, a business, or an organization. With Virtual Offices of NYC, the mailbox will always be for business use.
Fill in your full name, phone number, email, and home address. This address must match your proof of address.
This section lists an additional person you authorize to handle your mail. This person is usually someone who works at your company. If you will be the only one at your company picking up or handling the mail, feel free to leave this section blank.
Only complete this if you want your mail forwarded to a different address.
Business or organization users fill this out. Include the business name, address, phone number, and the county where it’s registered. Make sure you list a business address other than the Virtual Offices of NYC address. If you operate your business out of your home, you can write your home address here.
Enter the details from your photo ID, such as the ID number and expiration date.
Add information from a document that proves your home address and select the type of document you’re using.
If you have authorized another person at your company to handle your mail, provide their ID information here.
Enter the details from your authorized individual’s proof of address.
List any extra people who are allowed to receive mail at this mailbox.
Finally, sign and date the form.
Notarization is required here unless you sign the form with a staff member present at a Virtual Offices of NYC location. If you sign the form in person with us, a Virtual Offices representative can act as a witness. In this case, notarization is not necessary.
If notarization is required, you can visit:
On the other hand, you can also use online notary services. These are quick and easy, especially if you don’t want to go in person.
If you live outside the U.S., notarizing documents can take extra effort. In this case, online notary services are often the best option. You may also be able to visit a U.S. Embassy or Consulate for help.
Overall, USPS Form 1583 is designed to protect your mail. Once it’s done, your virtual mailbox can start working for you right away. With the right provider, the whole process can be fast, simple, and stress-free.
Here are some of the sales tools and answers you may be looking for from a potential partner:
Sign up for a virtual office in New York City with a local business address for correspondence and marketing collateral. Use a dedicated local phone number with a live answering service. Schedule face-to-face meetings and access business equipment when needed.
A virtual office can be used for setting up a business bank account. We suggest checking the requirements at your bank of choice. Many financial institutions may have unique requirements, but you can use a virtual business address to open a business account at many banks.
Virtual Offices of NYC is a commercial mail-receiving agency registered with the United States Postal Service (USPS). To receive mail on our clients’ behalf, a USPS application must be appropriately completed and submitted.
The form can be viewed here.
This form can be conveniently notarized online. We can also assist you with this form in our office.
Virtual Offices of NYC accepts deliveries from companies such as FedEx, UPS, and Amazon for envelopes, packets (business documents), and handheld items. However, we have strict mail processes and cannot accept items weighing over 10 lbs or containing dangerous, live, or perishable goods.
Unfortunately, the Virtual Offices of NYC phone number assigned to your account is owned by our telecommunications service provider. You have the right to use this number under our Service Agreement, but only while your account remains valid and active. It is important to note that these numbers are exclusively available to clients and cannot be shared or transferred.
A virtual mailbox gives your business a real address, not just a P.O. Box or home location, and it can be used for tax and legal needs. Mail and packages are sent to a professional site, and can be scanned or forwarded to you. This makes it easy to check important mail online, stay organized, and keep your business looking professional from anywhere.
A free virtual office address can seem like a good deal at first, but many growing businesses decide to pay for better service. A paid virtual office plan offers more support, dependability, and useful features. Instead of being limited by a free option, choosing an affordable plan gives your business space to grow and helps build a stronger future.
Yes, in most cases, you can use a virtual office address to start your LLC. States require a real street address, and a virtual office provides one that can receive official mail. This service also helps protect your home privacy, looks more professional, and costs less than renting an office.
A virtual address helps you skip expensive leases and high monthly costs. There’s no need to worry about utilities, cleaning, or upkeep. These services make it simple to explore new markets and grow at a pace that feels right. With month-to-month plans from Virtual Offices of New York City, you can adjust your services as your business changes and keep control of your budget.
All types of businesses can benefit from a virtual office, including small business owners working from home who want to appear professional when meeting clients, traveling business professionals who need office amenities on the go, start-up companies with limited funds, and businesses looking to expand into new territories and test the waters before committing large amounts of capital.
After purchasing your service package online, you will receive an email with a New Account Setup Packet. This packet includes the service agreement, required information forms, and USPS Form 1583. If Form 1583 is not completed in the office, it must be notarized. All other documents can be submitted online. Once approved, your account will be set up within 24 to 48 business hours.
To help us set up your services, please provide the following:
1. A copy of the credit cardholder’s verifiable identification (driver’s license, passport, current lease, etc.).
2. The setup fee and first month’s service fee.
3. A fully completed New Account Packet, including the Service Agreement.
4. A fully completed and notarized USPS Form 1583.
Virtual Offices of NYC keeps you informed of the process and sends email communications alerting you of the account’s status and the office’s service details.
Additional charges are based on usage of services, including mail forwarding, staff handling of mail, call overages, international long-distance charges, and use of facilities. No additional charges apply if none of these situations occur. If you’re ever unsure if a service incurs an extra charge, please ask our friendly office staff.
Yes! You can pick up your mail during our regular weekday office hours: Monday-Friday from 9 am to 5 pm. To make your visit quicker and more convenient, we suggest calling or emailing us first to check if any mail is waiting for you. This helps save time and ensures your trip to the office is smooth and efficient.
A mobile office lets you work from many places instead of one fixed office, making it great for people who are always on the go. If you want your business to look more polished and professional while using a mobile office, you can get a virtual office without paying rent like you would for a traditional office. Many small and home-based businesses like virtual offices because they are affordable, convenient, and help build trust.
A P.O. box is a small, locked box at a post office where you pick up mail sent by the U.S. Postal Service. A virtual mailbox works differently. It gives you a real street address where mail from many delivery companies can arrive. Trained staff handle your mail by scanning it, forwarding it to you, or safely shredding it when asked.
Our New York City office is located at a prestigious address directly across from the Empire State Building. This is an excellent midtown address at our most reasonable price, designed exclusively as a mail-handling facility with a reception area but no meeting or office space. Our Las Vegas location offers private offices and conference rooms ideal for one-on-one interviews or larger meetings. These spaces are available by reservation and are subject to availability.
A virtual office can help grow your business by making it look more professional while keeping costs low. A real New York City address builds trust with customers and lets you enter new markets without renting space. Flexible plans, mail handling, and phone services help you stay organized, responsive, and ready to scale as your business grows.
If you have any further questions, please email us at info@bssivirtual.com, call us at 212-213-3810 or 888-909-2774, or use our Contact Us form.
